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Last Updated: August 6, 2026

Welcome to Open Passage Tours. By booking travel with Open Passage Tours ("Open Passage Tours," "we," "our," or "us"), you acknowledge that you have read, understood, and agree to these Terms & Conditions.

1. Booking Agreement

A reservation becomes effective once your registration is accepted and any required deposit has been received. The individual completing the reservation confirms they have the authority to accept these Terms & Conditions on behalf of all travelers included in the booking.

All travelers are responsible for understanding these Terms before making a reservation.

2. Independent Travel Advisor

Open Passage Tours is an independent travel advisor affiliated with WorldVia Travel Network.

We arrange travel services provided by independent airlines, hotels, cruise lines, tour operators, transportation companies, attractions, and other travel suppliers.

Open Passage Tours does not own or operate these suppliers and is not responsible for their actions, omissions, cancellations, schedule changes, equipment substitutions, overbookings, labor disputes, weather disruptions, or other events outside our control.

3. Pricing

Prices are based on rates available at the time a trip is published.

Until your reservation is confirmed, pricing is subject to change due to:

• Airfare fluctuations

• Fuel surcharges

• Currency exchange rates

• Taxes and government fees

• Supplier pricing updates

• Availability

Published prices are typically based on double occupancy unless otherwise noted.

Single occupancy upgrades may be available for an additional cost.

4. Deposits & Payments

A deposit may be required to reserve your space.

Payment schedules will be provided during booking.

Failure to make payments by the required due dates may result in cancellation of your reservation and forfeiture of previously paid amounts according to supplier policies.

Accepted payment methods are processed securely through our booking partners.

5. Cancellations by Traveler

Cancellation penalties vary by supplier and by trip.

Any refunds are subject to:

• Airline rules

• Hotel policies

• Tour operator terms

• Travel protection coverage

• Non-refundable supplier fees

Some reservations may be completely non-refundable.

Open Passage Tours recommends purchasing travel protection for every traveler.

6. Changes Requested by Traveler

Changes after booking may incur:

• Airline change fees

• Supplier penalties

• Fare differences

• Administrative fees

Some reservations cannot be modified after confirmation.

7. Cancellation or Changes by Suppliers

Travel suppliers may modify or cancel:

• Flights

• Hotels

• Excursions

• Transportation

• Itineraries

Open Passage Tours will assist travelers in working with suppliers to obtain available alternatives or refunds when permitted by supplier policies.

We cannot guarantee specific outcomes.

8. Group Travel

Some of our trips are designed as small group experiences.

Minimum participation requirements apply to certain departures.

If minimum participation is not met, Open Passage Tours reserves the right to:

• Cancel the departure

• Offer alternative travel dates

• Provide alternate arrangements

• Issue refunds according to supplier policies

9. Flexible Itineraries

Open Passage Tours specializes in guided travel with built-in free time.

Published itineraries represent planned activities and are subject to change because of:

• Weather

• Transportation delays

• Local events

• Safety concerns

• Supplier availability

Equivalent experiences may be substituted without prior notice.

10. Passport & Travel Documents

Travelers are solely responsible for obtaining:

• Valid passport

• Required visas

• Entry permits

• Vaccination documentation

• Customs documentation

Most international destinations require passports valid for at least six months beyond the return date.

No refunds will be issued for denied boarding or denied entry due to improper documentation.

11. Travel Insurance

We strongly recommend comprehensive travel protection.

Travel protection may provide benefits for:

• Trip cancellation

• Medical emergencies

• Emergency evacuation

• Lost baggage

• Travel delays

Coverage varies by policy.

Travelers are responsible for reviewing their own coverage.

12. Health & Fitness

Travelers are responsible for ensuring they are physically capable of participating in the trip.

Some itineraries include:

• Extended walking

• Stairs

• Public transportation

• Uneven terrain

• Standing for extended periods

Open Passage Tours cannot guarantee accessibility at every destination.

13. Assumption of Risk

Travel involves inherent risks including:

• Illness

• Injury

• Theft

• Transportation delays

• Political events

• Natural disasters

• Weather conditions

• Civil unrest

By participating, travelers voluntarily accept these risks.

14. Traveler Conduct

We strive to create an enjoyable experience for everyone.

Open Passage Tours reserves the right to remove any traveler from a trip, without refund, whose behavior is:

• Dangerous

• Illegal

• Disruptive

• Harassing

• Excessively intoxicated

• Threatening to other travelers or staff

Any costs resulting from removal are the traveler's responsibility.

15. Photography & Marketing

During group travel, photos and video may be taken.

Unless you notify us in writing before departure, you grant Open Passage Tours permission to use photographs or video featuring you for promotional purposes, including:

• Website

• Social media

• Advertising

• Marketing materials

No compensation will be provided for such use.

16. Force Majeure

Open Passage Tours is not liable for delays, cancellations, or losses caused by events beyond our reasonable control, including:

• Severe weather

• Pandemics

• Government actions

• Border closures

• Natural disasters

• Terrorism

• Labor strikes

• Civil unrest

• Transportation interruptions

No refunds beyond those offered by suppliers will be required.

17. Limitation of Liability

To the fullest extent permitted by law, Open Passage Tours shall not be liable for indirect, incidental, consequential, or punitive damages arising from participation in any trip.

Our total liability shall not exceed the amount paid directly to Open Passage Tours for travel arrangements.

18. Governing Law

These Terms & Conditions are governed by the laws of the State of Florida.

Any disputes shall be resolved in the appropriate courts located within the State of Florida.

19. Acceptance

By submitting payment, completing registration, or participating in an Open Passage Tour, each traveler acknowledges that they have read and accepted these Terms & Conditions.

Contact

Open Passage Tours

Email: info@openpassagetours.com

Website: www.openpassagetours.com

Adventure Without An Itinerary.